It’s that time of year, and one-by-one our W-2s are trickling in. So far I’ve received 3 of the 5 I’m expecting (yay contracting & part-time jobs!) and Micah still needs to get his one. Seeing the W-2 from my PRN job reinforced how little I was earning there. Dang.
When should my W-2 arrive?
Employers are required to give you your W-2 by January 31st. The SSA does not specify whether or not this means they must mail it by that date or it must arrive by that date.
What if my W-2 doesn’t arrive?
If it’s early February and your W-2 hasn’t arrived, contact your company’s payroll department. Find out the date (or approximate date) your W-2 was mailed, if you believe there’s been more than enough time for it to arrive, ask for another copy. You may even be able to pick up this copy in person.
Remember that the person you’re speaking to in Payroll is probably not responsible for your missing W-2 and treat them accordingly. They’re also not personally responsible for any paperwork you have to fill out. Being pleasant goes a long way to getting problems solved quickly.
What if I lost my W-2?
Last year my W-2 arrived but I lost it. Again, contact Payroll. Let them know that you lost it. Explain that you’d appreciate their assistance in getting another copy and ask what you have to do. In my case, I had to fax or mail in a form (since I was no longer in the area, otherwise I could have walked it in). My new W-2 arrived only a couple weeks after I faxed in the form.
Happy beginning of the tax season!